Recording defects of a new-build unit
Acceptance date and defect list per unit: what was reserved at acceptance or reported later, with deadline and status, visible to owner and developer team.
Who this is for:
Owners
Editors
2 min readUpdated: 21/09/2026Step by step
- Open the unit's Mappe and click “Open defect list” in the new-build notice.Only for units of a construction project
- Enter the acceptance date under “Acceptance”.Not in the future
- Click “Record defect”: defect, location, recorded at acceptance or warranty, reported on, deadline and a description.The other side is notified
- Keep the status current: “Open”, “In progress”, “Disputed” or “Resolved” with a date.The top counts Open, Past due date and Resolved
The result: One shared defect list per unit with status and deadlines; the deadlines also appear under “Dates & deadlines”.
Important: ImmoDok records data and status. Whether something is a defect and which deadlines apply in the individual case, ImmoDok does not assess. The limitation period shown under § 634a BGB is counted from the acceptance date and does not replace legal advice.
Open in the product
What if it does not work?
- The defect-list notice is missing.
- The defect list exists only for units created through a construction project.
- Who sees the entries?
- Both sides: the owner of the unit and the construction project's team.
Related guides
Setting up construction projects with unitsFor developers: one project, many units from a naming pattern, billing per unit and inviting the buyers to the handover.Documenting defects and findingsWhat the walk-through reveals is named rather than glossed over: area, description, responsibility and due date, plus follow-up tasks.Keeping track of dates and deadlinesExpiring evidence, ending warranties, handover appointments and open tasks in one place, as a list, as a month and as a task list.