Renewing expiring documents in time
When an energy certificate expires or a land-register extract goes stale, the maintenance plan proposes a date before the document stops counting.
Who this is for:
Owners
Editors
2 min readUpdated: 21/09/2026Step by step
- When uploading or editing a document, enter its “Valid until” date where the document has one.For example the energy certificate
- Open the “Maintenance plan” in the Mappe. It lists proposals such as “Renew energy certificate” or “Update land-register extract”, each with its reason.Only for documents that are in the Mappe
- Select the proposals that fit and click “Add as dates”.Nothing is entered without your choice
- The adopted dates appear under “Dates & deadlines” like any other entry. Upload the new document once you have it.Dates can be changed or deleted
The result: A date some time before the document expires or goes stale, instead of a completeness score that drops unnoticed.
Important: ImmoDok shows computed dates and checks no deadline. An expiry date comes from your entry, the “stale after” rule from the ImmoDok catalogue; neither is a statutory deadline. Which state a sale requires is decided by bank and notary.
Open in the product
What if it does not work?
- No proposal appears for a document.
- A proposal appears only if the document has an expiry date or its type has a freshness rule in the catalogue. If the “Valid until” date is missing, add it to the document.
- The proposal has disappeared.
- Once a proposal exists as a date in the Mappe, it is not offered again.
- There is no date for a missing document.
- Intended: the maintenance plan only proposes renewing documents that exist. What is still missing is shown by the Mappe's completeness.
Related guides
Uploading a documentPreserve the original, confirm the type, add metadata, turning a file into a findable, countable record.Keeping track of dates and deadlinesExpiring evidence, ending warranties, handover appointments and open tasks in one place, as a list, as a month and as a task list.Maintaining master data and completenessLiving area, year built, cadastral details: well-kept master data makes the file dependable, the completeness indicator shows what is still missing.