Versions, corrections and the archive
A better copy never overwrites the original: replacing creates a new version, and every earlier one stays retrievable with its checksum.
Who this is for:
Owners
Editors
1 min readUpdated: 02/09/2026Step by step
- Open the document and choose "Replace" when a better copy exists, a more complete scan, say.Type and metadata are kept
- Inspect the version list: every copy with date and SHA-256 checksum, each individually downloadable.E-invoices included
- Use the archive for the view across all properties, including documents of archived properties.Filter by property, type and period
- Deleted documents remain restorable for 30 days, after which the files are removed for good.Deletions appear in the activity log
The result: Corrections overwrite nothing: whoever later needs to know what applied when will find every copy along with its checksum.
Open in the product
What if it does not work?
- The old version seems to be missing.
- The version list belongs to the document, not the file. Open the document and its versions; the archive shows only the current copy.