Generating the handover protocol
Freezing turns the working state into an immutable protocol version with SHA-256 checksum and PDF, the copy both sides confirm.
Who this is for:
Owners
Buyers
1 min readUpdated: 21/09/2026Step by step
- Review the state: appointment, participants, meters, keys, inventory, findings.Everything recorded goes into the protocol
- Freeze the protocol: a numbered version with SHA-256 checksum is created.The working state remains untouched
- Download the version's PDF, with its header, all lists and the note on the signature level.Also as a printout with signature lines
- Ask both sides to sign this version, on the device or on paper.See "Signing the protocol"
The result: A frozen, verifiable protocol version. Every later change visibly creates a new version, never a silent correction.
Open in the product
What if it does not work?
- Freezing is not possible.
- The handover must be activated, both sides must have confirmed the case before a version can be created.
Related guides
Signing the protocolTwo roads to evidence, both signed by hand: in the signature field on the device, or on the printout with an uploaded scan.Correcting a frozen protocolCorrection without cover-up: while both sides have not yet confirmed, a new version is created. Afterwards the protocol stays untouched and an addendum records the correction.