Skip to content
ImmoDok

Documenting defects and findings

What the walk-through reveals is named rather than glossed over: area, description, responsibility and due date, plus follow-up tasks.

Who this is for:
Owners
Buyers
 1 min readUpdated: 21/09/2026

Step by step

  1. Record every finding: area, description and status.Up to 30 findings
  2. Assign responsibility and a due date where something needs doing.Who does what by when
  3. Take photos directly in the handover (up to 40 photos, both sides), or pick existing property photos from the folder; photos make the finding dependable.Both sides can contribute photos
  4. Record tasks for after the appointment as follow-ups, they stay editable outside the frozen protocol.E.g. "deliver spare key"

The result: An honest picture of the condition on the effective date, and a task list that lives on after the appointment without touching the protocol.

Open in the product

Sale & handover

What if it does not work?

A defect surfaces only after freezing.
Add it and freeze a new protocol version, or record it as a follow-up task if both sides carry it that way.

Related guides

Preparing a handoverSet appointment, place and participants and outline the scope, the shared basis for the handover appointment.Generating the handover protocolFreezing turns the working state into an immutable protocol version with SHA-256 checksum and PDF, the copy both sides confirm.